Privacy Policy and Data Protection

BodySong Wellness Studio – Privacy Notice

Effective Date: 1st November 2025

BodySong Wellness Studio (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data responsibly. This Privacy Notice explains what information we collect, how we use it, and your rights under the UK GDPR and Data Protection Act 2018.

  1. Information We Collect

We collect personal information that you provide when:

  • Booking classes, workshops, or private sessions (e.g., name, email, phone number, payment details).
  • Completing enrolment or health forms (e.g., medical information, emergency contacts).
  • Contacting us via email, phone, or social media.

We may also collect limited technical information when you use our website (e.g., IP address, browser type), but we do not track you for advertising purposes.

  1. How We Use Your Information

We use your data to:

  • Manage your bookings and payments.
  • Communicate important information about your classes or sessions.
  • Ensure your health and safety during classes.
  • Provide access to pre-recorded or online content where applicable.
  • Comply with legal obligations (e.g., financial records, safety regulations).

We do not sell, share, or rent your personal data to third parties for marketing.

  1. Sharing Your Information

We may share your data with:

  • Payment providers to process transactions securely.
  • Our instructors to ensure your safety and provide personalised guidance.
  • Legal or regulatory authorities where required by law.

All data shared is strictly limited to what is necessary for these purposes.

  1. Data Retention

We keep your personal data only as long as necessary for the purposes outlined above, or as required by law. For example:

  • Booking and payment records: up to 7 years for tax purposes.
  • Health and enrolment forms: retained for the duration of your participation and updated annually.
  1. Your Rights

You have the right to:

  • Access your personal data.
  • Correct inaccurate or incomplete information.
  • Request deletion of your data (subject to legal obligations).
  • Object to or restrict processing in certain circumstances.
  • Receive a copy of your data in a portable format.

To exercise any of these rights, contact julie@bodysongwellness.co.uk.

  1. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

  1. Cookies

Our website may use cookies to improve your experience. No personal data is collected through cookies for marketing purposes. You can manage cookie settings via your browser.

  1. Changes to This Privacy Notice

We may update this notice from time to time. The effective date will reflect the most recent version. We encourage you to check this page periodically for updates.

  1. Contact

If you have questions or concerns about how we process your personal data, contact:

Julie Pedrick
BodySong Wellness Studio
Email: julie@bodysongwellness.co.uk
Tel: 07941 428190